Trang Doan Roles & Responsibilities

The Boy Scouts of America (BSA)  & Girl Scouts (GSA) rely on various committees to support its activities and operations. One such committee is the Activity Subcommittee, which plays a crucial role in facilitating and coordinating scouting activities. Here are the typical roles and responsibilities of the Activity Subcommittee:

1. Planning Activities: The subcommittee is responsible for planning a variety of activities for the LDTG as a whole and individual troops, such as camping trips, hiking expeditions, community service projects, and educational outings. They may work closely with troop leaders, scouts, and other committees to determine the scope and logistics of each activity.

2. Safety and Risk Management: Ensuring the safety of scouts during activities is paramount. The subcommittee must assess potential risks associated with each activity and develop safety protocols to minimize accidents and injuries. This includes reviewing and enforcing BSA/GSA safety guidelines and ensuring that all participants are adequately trained and equipped.

3. Resource Management: The subcommittee oversees the allocation and management of resources necessary for each activity, including camping gear, transportation, permits, and funding. They may coordinate with local businesses, organizations, and government agencies to secure resources and support for scouting activities.

4. Coordination and Communication: Effective coordination and communication are essential for successful scouting activities. The subcommittee communicates relevant information about upcoming activities to scouts, leaders, and parents, including schedules, requirements, and safety guidelines. They also coordinate with other committees and stakeholders to ensure smooth execution of activities.

5. Evaluation and Improvement: After each activity, the subcommittee evaluates its success and identifies areas for improvement. This may involve gathering feedback from participants, reviewing incident reports, and assessing the overall effectiveness of safety protocols and logistical arrangements. Based on this evaluation, they make recommendations for future activities and updates to policies and procedures.

6. Training and Development: The subcommittee may provide training and development opportunities for scouts and leaders to enhance their skills and knowledge related to outdoor activities, safety practices, and leadership. This could include organizing workshops, seminars, and certification programs in collaboration with relevant experts and organizations.

Overall, the LDTG Activity Subcommittee plays a vital role in creating meaningful and enriching experiences for scouts while prioritizing their safety and well-being. By effectively planning, coordinating, and evaluating activities, the subcommittee helps fulfill the mission of the LDTG, BSA & GSA to prepare young people to make ethical and moral choices over their lifetimes.

Their primary focus is to plan and coordinate games and recreational activities that contribute to the overall scouting experience.

Here are some of the responsibilities and roles such a committee might undertake within LDTG:

1. Game Selection: Choosing appropriate games and recreational activities that align with the goals and values of scouting. This could include both traditional scouting games like capture the flag or pioneering activities like building structures.

2. Planning and Organization: Developing a schedule of games and recreational activities for troop meetings, campouts, and other scouting events. This involves considering factors such as the age and skill level of the scouts, available resources, and the desired outcomes of the activities.

3. Equipment Management: Ensuring that the necessary equipment and supplies for games and recreational activities are available and in good condition. This may involve acquiring or maintaining items like sports equipment, first aid kits, and safety gear.

4. Safety and Risk Management: Implementing safety protocols and guidelines to minimize the risk of injuries during games and recreational activities. This includes providing proper supervision, enforcing rules, and conducting safety briefings as needed.

5. Leadership Development: Providing opportunities for scouts to develop leadership skills through organizing and leading games and recreational activities. This may involve assigning roles such as game leader, referee, or equipment manager to scouts and providing guidance and support as needed.

6. Promotion and Engagement: Promoting participation in games and recreational activities to enhance camaraderie, teamwork, and physical fitness among scouts. This could involve organizing tournaments, special events, or themed game nights to generate excitement and engagement.

7. Evaluation and Feedback: Gathering feedback from scouts and leaders on the effectiveness of games and recreational activities. This helps to identify successful activities, areas for improvement, and new ideas for future events.

The membership coordinator is responsible for recruiting new scouts and retaining existing members. They may organize recruitment events, communicate with prospective families, and facilitate the registration process for new scouts. Additionally, they assist with maintaining accurate membership records and updating the troop roster.  Here are the typical responsibilities and duties associated with this position:

1. Recruitment: The Membership Coordinator is responsible for recruiting new members to the troop. This involves reaching out to potential scouts, such as boys in the community or in feeder Cub Scout packs, and their families. They may organize recruitment events, school visits, or information sessions to attract new members.

2. Orientation and Onboarding: Once new scouts express interest in joining the troop, the Membership Coordinator facilitates their orientation and onboarding process. They provide information about the troop's activities, policies, and expectations to both scouts and their families. They may also assist with the registration process and ensure that new members have the necessary paperwork completed.

3. Retention: In addition to recruiting new members, the Membership Coordinator works to retain existing members within the troop. This involves fostering a positive and inclusive troop environment where scouts feel valued and engaged. They may address concerns or issues that arise among members and work to resolve conflicts or challenges that could impact retention.

4. Communication: Effective communication is essential for maintaining strong relationships with current members and reaching out to potential recruits. The Membership Coordinator communicates regularly with scouts, parents, troop leaders, and other stakeholders to keep them informed about troop activities, events, and opportunities. This may involve using various channels such as email, phone calls, social media, or troop meetings.

5. Tracking and Reporting: The Membership Coordinator keeps track of troop membership data, including enrollment numbers, demographics, and attendance records. They may maintain membership databases or records and provide regular reports to the troop committee or leadership team. This information helps inform decision-making and planning related to troop activities and resources.

6. Support and Engagement: The Membership Coordinator serves as a point of contact and support for both new and existing members. They may answer questions, provide guidance, or connect members with appropriate resources or support services as needed. They also work to foster a sense of belonging and engagement among members by encouraging participation in troop activities and events.

7. Partnerships and Collaboration: The Membership Coordinator collaborates with other troop leaders, committee members, and community organizations to strengthen partnerships and promote scouting opportunities. This could involve working with Cub Scout packs, schools, churches, or community centers to recruit new members or coordinate joint activities.

8. Training and Development: Staying informed about BSA/GSA policies, procedures, and best practices is essential for the Membership Coordinator role. They may participate in training opportunities provided by the BSA/GSA or the troop to enhance their knowledge and skills related to membership recruitment, retention, and engagement.

Overall, the LDTG  Membership Coordinator plays a vital role in ensuring the growth, vitality, and sustainability of the troop by effectively recruiting, retaining, and engaging members. Their efforts help to create a diverse and thriving scouting community that provides meaningful experiences for youth and their families.

The Treasurer & Finance Committee is responsible for managing the troop's finances efficiently and transparently. Here are the typical roles and responsibilities associated with this position:

1. Budgeting: The Treasurer works with the troop committee to develop an annual budget that outlines the expected income and expenses for the troop's activities and operations. They ensure that the budget reflects the troop's priorities and aligns with the LDTG, BSA & GSA's financial policies and guidelines.

2. Financial Record Keeping: The Treasurer maintains accurate and up-to-date financial records for the troop. This includes recording all income and expenses, tracking bank account transactions, and reconciling financial statements. They may use accounting software or spreadsheets to organize and manage financial data.

3. Collecting Dues and Fees: The Treasurer is responsible for collecting dues, fees, and other payments from scouts and their families. They ensure that payments are made on time and accurately recorded. They may also communicate with parents about payment deadlines, methods of payment, and financial assistance options if available.

4. Managing Bank Accounts: The Treasurer oversees the troop's bank accounts, including depositing funds, writing checks, and transferring money as needed. They maintain a clear separation between troop funds and personal funds and ensure that all transactions are properly authorized and documented.

5. Expense Reimbursement: The Treasurer processes reimbursement requests from scouts, leaders, and volunteers for approved expenses related to troop activities. They verify receipts and documentation to ensure that expenses comply with the troop's policies and budgetary constraints.

6. Financial Reporting: The Treasurer provides regular financial reports to the troop committee, including updates on income, expenses, and account balances. They may present financial reports at committee meetings and answer any questions or concerns from committee members.

7. Fundraising Oversight: If the troop engages in fundraising activities, the Treasurer oversees these efforts and ensures that funds raised are properly accounted for and used in accordance with the troop's goals and objectives. They may coordinate fundraising events, track donations, and provide financial reports to donors or sponsors as needed.

8. Compliance and Documentation: The Treasurer ensures that the troop complies with all applicable financial regulations, including tax laws and LDTG, BSA & GSA policies. They maintain documentation related to financial transactions, such as receipts, invoices, and bank statements, and ensure that records are organized and accessible for audit purposes.

9. Financial Planning and Analysis: The Treasurer may provide input and analysis to help the troop make informed financial decisions. This could include evaluating the financial feasibility of proposed activities or initiatives, identifying cost-saving opportunities, and recommending adjustments to the budget as needed.

10. Training and Support: The Treasurer may provide training and support to other troop leaders and volunteers on financial policies, procedures, and best practices. They help ensure that everyone involved in troop finances understands their roles and responsibilities and complies with relevant guidelines.

Overall, the Treasurer & Finance Committee plays a vital role in managing the financial affairs of the LDTG and individual troops, ensuring fiscal responsibility, transparency, and accountability in all financial matters. Their efforts contribute to the smooth operation and long-term sustainability of the troop's programs and activities.